Sourcing Report

Objectives
The purpose of the Course Project is to enable a student to use the knowledge from the course to develop a full procurement model and supply chain strategy called a Sourcing Report. This report will contain all of the information that a Buyer would need in order to intelligently purchase a specific component. In selecting and presenting this data, you will assemble the recommendation about the source of supply and the cost to the company. Given a situation as described below, solicit a quote, evaluate technical abilities and the suppliers’ management team, negotiate the commercial terms, and enforce ethical policies. From this data, you will prepare a sourcing recommendation. There are elements of this project that require analysis and application of chapter materials in order to complete. There may be research required based upon student knowledge of the process, and you must cite your sources where appropriate.

Course Project – Overview
The Course Project will cover a fictitious component part known as a Hydraulic Cylinder Assembly End Block on the path to being released.

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Purchasing as a BUY part to select, evaluate and decide on the source of supply for the company.

The company requires you to have the part made to print and in inventory at our factory in 100 days at production volumes. A timeline of activities is necessary for you to be able to track progress against and ensure that the correct processes are followed by you and the Supplier. You will categorize this part, find possible sources of supply in Juarez, Mexico to evaluate the suppliers you find, submit the specifications, and take a bid. You will evaluate the bid, negotiate the price, establish quality standards, pilot, build the part, and submit samples to the internal quality group for confirmation. Then, you may award the business, start production, and determine the mode of transportation, ensure regulatory compliance with import, and have inventory in place by Day 95 of the 100-day task.

The estimated usage for this part is 20,000 units per year. Cost Management has given you a budgeted target price based upon known elements of steel type and price per pound, the perceived standard machine shop processes and tolerances and clear zinc plating process, typical machinery, labor, and profit totaling a purchase price of $9.75 USD each. This spend is worth $195,000. Your approval level is $50,000, requiring you to present your sourcing decision to the vice president of procurement in order to place the business. You must present a case to the Vice President that supports your decision to work with a given supplier and why.

Guidelines
The content of the Sourcing Report should be divided into the sections corresponding to the Report Components shown below.

Title Page
Executive Summary
Note: Not to exceed 1 page single-spaced, 12-point font

Student is to realize that the bottom line is what the executive team is looking for. Their expectation from you is that you did your due diligence.
In the summary, you will explain the:

STRATEGIC FIT – Quality-Cost and Delivery
How this decision helps us achieve current CORPORATE OBJECTIVES
Allows us to meet BUDGET and MARGIN requirements
Any Critical Data and a Final Recommendation
Note now of any known issues that can impact the company in the future.

Milestone and Timeline of Activities

Internal
External
Sources of Supply

Outline an interview of prospective suppliers, including activities that will lead to a good decision.
Check References
– Understand testimonials.

Visit plants and distribution centers to access their true capabilities.

Review their Quality Standards.
Access Management Skills and Experience.
Review Basic Financials.
Review Quality Programs.
Review their Operations and Technology.
Supplier Evaluation Criteria and Scoring Matrix (Develop this as a table.)

Capability- Machinery, Labor, Knowledge
Financial Standing- Capacity and Hours of Operation
Location of Transportation and Labor to Facility
Testing Capabilities
Storage – Warehouse
Quote Submission

Your Quote Format can be fictitious, but it must include several elements.

Spec
Volume
Terms and Conditions
Confidentiality
Title Transfer
Warranty
Target Price (if you chose to share this)
Dates

Due Date of Quote
Due Date of Samples
Production Shipping Deadline
Date of Production
Supplier Quote should contain all of the above, plus

Price
Discounts
Packaging
Any Other Terms and Conditions
Lead Times
Production Lot Size and Quantity Breaks
Any Special Handling Needed
Supplier Selection and Product Acquisition

Completeness of Quality, Cost, and Delivery
Certifications and Practices
Agreements on Price of Cost Adjustments due to Raw Materials and Currency
Preliminary Award

Must Produce Sample Parts off of a Production Process
Submit Parts to the Buyer’s Company Quality Group for Validation of Specification
Notify the Vendor of any Non-Conformities if They Exist (up to the Student to Pursue)
Action Plan if There are Non-Conformities
Award the Business

Finalize Transportation and Packaging
Finalize Import Legal Documentation

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